Migration guide
How to switch from FreshBooks to QuickBooks Online
A step-by-step playbook for migrating your invoicing data, team, and workflows from FreshBooks ($19/mo) to QuickBooks Online ($30/mo).
Advertising disclosure. Search Business Software is reader-supported. When you buy through links on our site we may earn an affiliate commission — at no extra cost to you. Our rankings and reviews are independent and not influenced by these partnerships. Read our full disclosure.
Why teams switch from FreshBooks to QuickBooks Online
FreshBooks is strong on beautiful, simple invoices and great mobile ux, but teams often hit limits on limited inventory features. QuickBooks Online addresses this — it's best for growing service businesses that want bookkeeper-friendly accounting.
From
FreshBooks
$19/mo
To
QuickBooks Online
$30/mo
7-step migration plan
- 1
Export your data from FreshBooks (contacts, jobs, invoices, payments) as CSV files.
- 2
Sign up for QuickBooks Online — most teams use the free trial to test the migration safely.
- 3
Clean your CSVs: dedupe contacts, standardize phone numbers, fix date formats.
- 4
Import customers and historical jobs into QuickBooks Online. Match custom fields carefully.
- 5
Run FreshBooks and QuickBooks Online in parallel for 1–2 weeks so your team can validate data.
- 6
Train your office staff and field crews on the new QuickBooks Online workflows.
- 7
Cancel FreshBooks once you've confirmed all reporting and integrations work.
What you'll gain with QuickBooks Online
- Industry standard with every accountant
- Deep reporting
- Massive integration network
Ready to switch?
Start a free trial of QuickBooks Online — most teams run it alongside FreshBooks for 1–2 weeks before fully cutting over.
Get the free 2026 Trade Software Buyer's Guide
42 pages. Pricing benchmarks, side-by-side feature matrices, and the 5 questions every owner should ask before buying. PDF, no fluff.
One-time send. We'll add you to a weekly software brief — unsubscribe anytime.
Frequently asked questions
How long does it take to switch from FreshBooks to QuickBooks Online?+
Most teams complete migration in 1–3 weeks: data export, import/cleanup, team training, and a parallel-run period. Larger teams (10+ users) typically need 4–6 weeks.
Can I import my FreshBooks data into QuickBooks Online?+
QuickBooks Online accepts CSV imports for contacts, jobs, and invoices. Export from FreshBooks, clean the file, then import. Custom field mappings may require their support team for accounts >5,000 records.
Why switch from FreshBooks to QuickBooks Online?+
Common reasons: growing service businesses that want bookkeeper-friendly accounting. Plus better pricing fit ($30/mo vs $19/mo) and feature differences in invoicing.
Keep exploring
Hand-picked next steps based on what you're reading.
Alternatives to QuickBooks Online
More invoicing tools
Head-to-head comparisons
QuickBooks Online pricing
Best for your industry
Integrations with QuickBooks Online
Read more reviews: FreshBooks · QuickBooks Online