Migration guide
How to switch from Vagaro to Square Appointments
A step-by-step playbook for migrating your booking data, team, and workflows from Vagaro ($30/mo) to Square Appointments (Free).
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Why teams switch from Vagaro to Square Appointments
Vagaro is strong on marketplace exposure and per-user pricing scales, but teams often hit limits on marketing emails can feel templated. Square Appointments addresses this — it's best for solo stylists, trainers, and small studios.
From
Vagaro
$30/mo
To
Square Appointments
Free
7-step migration plan
- 1
Export your data from Vagaro (contacts, jobs, invoices, payments) as CSV files.
- 2
Sign up for Square Appointments — most teams use the free trial to test the migration safely.
- 3
Clean your CSVs: dedupe contacts, standardize phone numbers, fix date formats.
- 4
Import customers and historical jobs into Square Appointments. Match custom fields carefully.
- 5
Run Vagaro and Square Appointments in parallel for 1–2 weeks so your team can validate data.
- 6
Train your office staff and field crews on the new Square Appointments workflows.
- 7
Cancel Vagaro once you've confirmed all reporting and integrations work.
What you'll gain with Square Appointments
- Free for solo operators
- Built-in payments and deposits
- Calendar + SMS reminders
Ready to switch?
Start a free trial of Square Appointments — most teams run it alongside Vagaro for 1–2 weeks before fully cutting over.
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Frequently asked questions
How long does it take to switch from Vagaro to Square Appointments?+
Most teams complete migration in 1–3 weeks: data export, import/cleanup, team training, and a parallel-run period. Larger teams (10+ users) typically need 4–6 weeks.
Can I import my Vagaro data into Square Appointments?+
Square Appointments accepts CSV imports for contacts, jobs, and invoices. Export from Vagaro, clean the file, then import. Custom field mappings may require their support team for accounts >5,000 records.
Why switch from Vagaro to Square Appointments?+
Common reasons: solo stylists, trainers, and small studios. Plus better pricing fit (Free vs $30/mo) and feature differences in booking.
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Read more reviews: Vagaro · Square Appointments