Migration guide
How to switch from Mindbody to Vagaro
A step-by-step playbook for migrating your booking data, team, and workflows from Mindbody (custom) to Vagaro ($30/mo).
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Why teams switch from Mindbody to Vagaro
Mindbody is strong on marketplace + classpass integration and mature class scheduling, but teams often hit limits on expensive. Vagaro addresses this — it's best for salons, barbershops, and spas under 10 chairs.
From
Mindbody
Custom
To
Vagaro
$30/mo
7-step migration plan
- 1
Export your data from Mindbody (contacts, jobs, invoices, payments) as CSV files.
- 2
Sign up for Vagaro — most teams use the free trial to test the migration safely.
- 3
Clean your CSVs: dedupe contacts, standardize phone numbers, fix date formats.
- 4
Import customers and historical jobs into Vagaro. Match custom fields carefully.
- 5
Run Mindbody and Vagaro in parallel for 1–2 weeks so your team can validate data.
- 6
Train your office staff and field crews on the new Vagaro workflows.
- 7
Cancel Mindbody once you've confirmed all reporting and integrations work.
What you'll gain with Vagaro
- Marketplace exposure
- Per-user pricing scales
- Integrated payments and payroll
Ready to switch?
Start a free trial of Vagaro — most teams run it alongside Mindbody for 1–2 weeks before fully cutting over.
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Frequently asked questions
How long does it take to switch from Mindbody to Vagaro?+
Most teams complete migration in 1–3 weeks: data export, import/cleanup, team training, and a parallel-run period. Larger teams (10+ users) typically need 4–6 weeks.
Can I import my Mindbody data into Vagaro?+
Vagaro accepts CSV imports for contacts, jobs, and invoices. Export from Mindbody, clean the file, then import. Custom field mappings may require their support team for accounts >5,000 records.
Why switch from Mindbody to Vagaro?+
Common reasons: salons, barbershops, and spas under 10 chairs. Plus better pricing fit ($30/mo vs custom) and feature differences in booking.
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